Senior Executive Assistant

We are hiring a highly experienced and tech-savvy Senior Executive Assistant to provide strategic support to a client's executive team. This is a more senior, automation-leaning EA role for a candidate who leverages advanced technical and project-management tools to streamline workflows, automate repetitive tasks, and operate as an executive force multiplier.

Key Responsibilities

• Manage complex calendars across time zones; prioritize engagements and adjust as needed

• Coordinate travel arrangements and itineraries; handle logistics for smooth experiences

• Act as liaison between executives and other departments, clients, and external partners

• Prepare, review, and format documents, presentations, and reports with high professionalism

• Manage email; flag priority messages; ensure timely responses

• Track project timelines and deliverables; ensure milestones are met

• Manage and prioritize multiple concurrent tasks while maintaining detail

• Use advanced productivity software (Microsoft 365, Google Workspace, PM tools) to optimize workflows

• Automate repetitive tasks where possible (Zapier, Make, scripts, AI assistants)

• Leverage scheduling tools, CRM systems, and data management platforms

• Handle expense reporting, billing, and reimbursements

• Conduct research and compile information to support executive decisions

Required Qualifications

• 5+ years as an Executive Assistant supporting C-level executives

• Demonstrated expertise managing complex schedules and high-level projects

• High proficiency with office productivity software, communication tools, and scheduling platforms

• Exceptional organizational, multitasking, and time-management skills

• Excellent written and verbal communication

• Fully fluent in English

• Skilled in modern apps and technology

• Ability to commit long-term and full-time

Preferred Qualifications

• Experience in a technology-driven environment or familiarity with automation tools (Zapier, Make, AI assistants)

• Experience supporting startup founders or VC partners

• Familiarity with project management platforms (Asana, ClickUp, Notion)

Tools & Technologies

• Google Workspace, Microsoft 365, Asana, ClickUp, Notion, Slack, Zoom, Calendly, Reclaim, Motion, Concur or Expensify, Zapier, Make, ChatGPT, Claude

Core Competencies

• Impeccable interpersonal and communication skills

• Builds relationships across stakeholders

• Agile prioritizer with strong judgment

• Anticipates problems and solves with minimal supervision

• Discreet, adaptable, and consistently professional

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.