Senior Executive Assistant

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn't. By recruiting globally for specific client roles, we've grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, and one of our open roles fits, we'd like to meet you.

Role Summary

We are hiring a highly experienced and tech-savvy Senior Executive Assistant to provide strategic support to a client's executive team. This is a more senior, automation-leaning EA role for a candidate who leverages advanced technical and project-management tools to streamline workflows, automate repetitive tasks, and operate as an executive force multiplier.

Key Responsibilities

• Manage complex calendars across time zones; prioritize engagements and adjust as needed

• Coordinate travel arrangements and itineraries; handle logistics for smooth experiences

• Act as liaison between executives and other departments, clients, and external partners

• Prepare, review, and format documents, presentations, and reports with high professionalism

• Manage email; flag priority messages; ensure timely responses

• Track project timelines and deliverables; ensure milestones are met

• Manage and prioritize multiple concurrent tasks while maintaining detail

• Use advanced productivity software (Microsoft 365, Google Workspace, PM tools) to optimize workflows

• Automate repetitive tasks where possible (Zapier, Make, scripts, AI assistants)

• Leverage scheduling tools, CRM systems, and data management platforms

• Handle expense reporting, billing, and reimbursements

• Conduct research and compile information to support executive decisions

Required Qualifications

• 5+ years as an Executive Assistant supporting C-level executives

• Demonstrated expertise managing complex schedules and high-level projects

• High proficiency with office productivity software, communication tools, and scheduling platforms

• Exceptional organizational, multitasking, and time-management skills

• Excellent written and verbal communication

• Fully fluent in English

• Skilled in modern apps and technology

• Ability to commit long-term and full-time

Preferred Qualifications

• Experience in a technology-driven environment or familiarity with automation tools (Zapier, Make, AI assistants)

• Experience supporting startup founders or VC partners

• Familiarity with project management platforms (Asana, ClickUp, Notion)

Tools & Technologies

• Google Workspace, Microsoft 365, Asana, ClickUp, Notion, Slack, Zoom, Calendly, Reclaim, Motion, Concur or Expensify, Zapier, Make, ChatGPT, Claude

Core Competencies

• Impeccable interpersonal and communication skills

• Builds relationships across stakeholders

• Agile prioritizer with strong judgment

• Anticipates problems and solves with minimal supervision

• Discreet, adaptable, and consistently professional

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.