Executive Assistant & Paralegal Support

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn’t. By recruiting globally for specific client roles, we’ve grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, and one of our open roles fits, we’d like to meet you.

Role Summary

We are hiring an Executive Assistant / Operations & Paralegal Support professional to provide high-level organizational, operational, and legal-administrative support to senior leadership. You will help manage calendars, follow-ups, communication, documentation, corporate administration, and routine legal and governance processes while ensuring important commitments do not fall through the cracks.

This role is ideal for someone highly organized, independent, and comfortable deciding what requires attention in a fast-moving environment. This full-time remote role is open to candidates currently based in Europe only.

Key Responsibilities

Executive & Operational Support

• Manage internal and external calendars and help prioritize important commitments

• Track actions, deadlines, and follow-ups from meetings to ensure commitments are completed

• Review meeting notes and identify items requiring further action

• Monitor high volumes of Slack communication and flag mission-critical messages

• Maintain organized and accessible digital files, documents, and internal records

• Coordinate business travel and other business-related logistics

• Build and improve simple systems that strengthen organization, accountability, and follow-through

Legal & Governance Support

• Support the review and management of routine NDAs

• Assist with NDA negotiations involving standard terms and recurring provisions

• Support company secretarial and corporate governance administration

• Maintain records and documentation required for English corporate governance requirements and investor agreements

• Coordinate legal and governance follow-ups with internal and external stakeholders

Required Qualifications

• Strong experience in executive assistance, operations, legal administration, paralegal work, or a combination of these areas

• Previous exposure to NDAs, contracts, corporate governance, company secretarial work, or similar legal processes

• Excellent written and spoken English

• Exceptional organization and attention to detail

• Strong judgment when prioritizing competing tasks, commitments, and messages

• Confidence communicating professionally with external stakeholders

• Ability to work independently, take ownership, and follow through without constant supervision

• Comfort working in a fast-moving environment with multiple projects and priorities

• Strong follow-through and a consistent approach to ensuring important tasks are completed

• Ability to commit long-term and full-time

• Must currently be based in Europe

Preferred Qualifications

• Experience supporting senior executives or leadership teams

• Familiarity with English corporate governance requirements

• Experience maintaining corporate, legal, or investor-related records

• Experience improving administrative or operational systems and processes

Tools & Technologies

• Slack, Calendar and scheduling tools, Digital file and document management systems, NDA and contract documentation tools, Corporate governance and record-management systems

Core Competencies

• Highly organized operator who can keep multiple priorities, deadlines, and commitments moving at once

• Proactive follow-through with a strong instinct for identifying what needs attention before being prompted

• Sound judgment when deciding which tasks, messages, or issues require immediate escalation

• Detail-oriented approach to legal, corporate, and administrative documentation

• Clear and professional communication with senior leaders and external stakeholders

• Independent working style with the confidence to take ownership without constant direction

• Adaptability in a fast-moving environment where priorities and projects may change quickly

• Strong sense of accountability for ensuring important work does not get lost or overlooked

What We Offer

• Best salaries in the industry

• work remotely from the location specified for this role permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.