Executive Assistant – Operations

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn’t. By recruiting globally for specific client roles, we’ve grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, and one of our open roles fits, we’d like to meet you.

Role Summary

We are seeking an experienced Executive Assistant – Operations to provide executive and operational support to a nonprofit organization. This role combines high-level administrative assistance with hands-on office management, process coordination, and day-to-day operational oversight. The ideal candidate is highly organized, proactive, and genuinely motivated by the organization's mission and the opportunity to make a meaningful impact.

Key Responsibilities

• Provide proactive administrative and operational support to senior leadership

• Manage executive calendars, meetings, correspondence, and scheduling priorities

• Coordinate daily office operations, administrative workflows, and internal processes

• Organize and improve systems to ensure efficient day-to-day operations

• Serve as a point of contact for internal teams, external partners, and stakeholders

• Prepare reports, presentations, documents, and meeting materials

• Track projects, deadlines, action items, and operational priorities

• Coordinate travel arrangements, expenses, and administrative logistics as needed

• Support cross-functional initiatives and special projects

• Assist with marketing-related coordination when needed

Required Qualifications

• Proven experience as an Executive Assistant, Office Manager, or in a similar operational support role

• Strong background in office administration, operations, and process coordination

• Excellent organizational, time management, and multitasking skills

• Strong written and verbal communication skills in English

• Ability to manage competing priorities and work independently

• Proficiency with modern productivity, scheduling, and collaboration tools

• High level of professionalism, discretion, and attention to detail

• Genuine interest in the nonprofit's mission and meaningful, impact-driven work

Preferred Qualifications

• Previous experience working with nonprofit or mission-driven organizations

• Experience supporting senior executives or organizational leadership

• Familiarity with project management and operational process improvement

• Marketing experience or exposure to marketing coordination

Tools & Technologies

• Google Workspace, Microsoft Office, Slack, Zoom, Asana, Notion, and scheduling or project management tools

Core Competencies

• Proactive and resourceful problem-solver

• Highly organized and detail-oriented

• Strong operational ownership and follow-through

• Adaptable and effective at managing priorities

• Excellent interpersonal and communication skills

• Mission-driven and collaborative mindset

What We Offer

• Best salaries in the industry

• work remotely from the location specified for this role permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.