Executive Assistant

We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.

Key Responsibilities

• Streamline and maintain internal processes that support C-level executives company-wide

• Liaise between upper management and employees; manage internal/external executive communication

• Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management

• Organize and prioritize work to ensure executives' top goals are met

• Coordinate complex domestic and international travel; build itineraries and contingencies

• Handle expense reports, reimbursements, and credit card reconciliations

• Maintain professionalism and strict confidentiality with all materials

• Exercise discretion when interfacing with clients, partners, and stakeholders

• Prepare and format documents, decks, and reports to a high standard

Required Qualifications

• 4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives

• Significant experience managing office procedures and sensitive corporate information

• Strong knowledge of cloud systems, online calendars, and modern productivity tools

• Excellent written and verbal communication; ability to present clearly across media

• Ability to handle confidential information with discretion and adapt to shifting demands

• Fully fluent in English

• Skilled in modern productivity apps

• Ability to commit long-term and full-time

• Ability to work U.S. business hours (PT, CT, or ET)

Preferred Qualifications

• Prior experience supporting startup founders, VCs, or partners at professional services firms

• Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)

• Experience handling personal and family logistics in addition to business duties

Tools & Technologies

• Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platforms

Core Competencies

• Impeccable interpersonal and communication skills

• Relationship-builder across stakeholders

• Agile prioritizer of competing demands

• Takes initiative; anticipates and solves problems with minimal supervision

• Discreet, adaptable, and consistently professional

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.