Executive Assistant

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn't. By recruiting globally for specific client roles, we've grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, and one of our open roles fits, we'd like to meet you.

Role Summary

We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.

Key Responsibilities

• Streamline and maintain internal processes that support C-level executives company-wide

• Liaise between upper management and employees; manage internal/external executive communication

• Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management

• Organize and prioritize work to ensure executives' top goals are met

• Coordinate complex domestic and international travel; build itineraries and contingencies

• Handle expense reports, reimbursements, and credit card reconciliations

• Maintain professionalism and strict confidentiality with all materials

• Exercise discretion when interfacing with clients, partners, and stakeholders

• Prepare and format documents, decks, and reports to a high standard

Required Qualifications

• 4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives

• Significant experience managing office procedures and sensitive corporate information

• Strong knowledge of cloud systems, online calendars, and modern productivity tools

• Excellent written and verbal communication; ability to present clearly across media

• Ability to handle confidential information with discretion and adapt to shifting demands

• Fully fluent in English

• Skilled in modern productivity apps

• Ability to commit long-term and full-time

• Ability to work U.S. business hours (PT, CT, or ET)

Preferred Qualifications

• Prior experience supporting startup founders, VCs, or partners at professional services firms

• Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)

• Experience handling personal and family logistics in addition to business duties

Tools & Technologies

• Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platforms

Core Competencies

• Impeccable interpersonal and communication skills

• Relationship-builder across stakeholders

• Agile prioritizer of competing demands

• Takes initiative; anticipates and solves problems with minimal supervision

• Discreet, adaptable, and consistently professional

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.