Assistant Project Manager

We are looking for Assistant Project Managers to help our clients scale operations across teams and vendors. This is a coordination-first role: you will support a senior PM by managing trackers, gathering inputs, documenting decisions, running B2B communications with clients and vendors, and learning the fundamentals of project execution. Ideal for early-career professionals who are organized, analytical, and excited to grow into a full PM role.

Key Responsibilities

• Coordinate B2B communications with clients, vendors, and contractors on behalf of the lead PM

• Maintain project trackers, status documents, and meeting notes in tools such as Asana, ClickUp, Notion, or Trello

• Collect, clean, and analyze project data; prepare summary reports for leadership

• Generate routine documentation: SOPs, status updates, post-mortems, change logs

• Help configure and maintain project management tools, dashboards, and templates

• Identify process inefficiencies and propose small optimizations

• Support scheduling, agenda preparation, and follow-up across project meetings

• Track deliverables, dependencies, and deadlines; escalate risks early

Required Qualifications

• Fully fluent in English

• Skilled in productivity and project management apps; willing to learn new tools quickly

• Strong written communication and attention to detail

• Ability to commit long-term and full-time

• Ability to work U.S. business hours (PT, CT, or ET)

• No prior work experience is required, but any relevant experience is an advantage

Preferred Qualifications

• Associate's or Bachelor's degree in Business, Engineering, Communications, or related field

• Exposure to PM tools (Asana, ClickUp, Notion, Trello, Jira, Monday)

• CAPM coursework or other PM training

Tools & Technologies

• Asana, ClickUp, Notion, Trello, Jira, Monday.com, Google Workspace, Microsoft Office, Slack, Zoom

Core Competencies

• Highly organized and structured thinker

• Solves complex problems with minimal guidance

• Anticipates teammates' needs

• Resilient under shifting priorities

• Curious about how operations work end-to-end

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.