Administrative Assistant

We are looking for Administrative Assistants to help our clients run and scale their operations. As an Administrative Assistant, you will handle structured business administration tasks: drafting communications, scheduling, online research, light reporting, and supporting cross-functional projects inside a single client company. This role suits early-career professionals who are organized, technology-fluent, and eager to build a long-term career in business operations.

Key Responsibilities

• Draft, format, and send routine business emails, letters, and internal communications

• Take and summarize notes during video conferences and follow up on action items

• Interface with clients, vendors, and internal stakeholders professionally and accurately

• Schedule meetings, manage shared calendars, and coordinate logistics across time zones

• Conduct online research and assemble findings into clean spreadsheets and briefs

• Build basic reports, decks, and analyses in Google Sheets, Docs, and Slides (or Microsoft equivalents)

• Support marketing, content, and creative tasks (light writing, formatting, proofing) as needed

• Maintain organized digital filing systems and standard operating documentation

• Take on miscellaneous administrative tasks and projects as priorities shift

Required Qualifications

• Fully fluent (written and spoken) in English

• Skilled in modern productivity apps and willing to learn new tools quickly

• Strong written communication and attention to detail

• Ability to commit long-term and full-time

• Ability to work U.S. business hours (PT, CT, or ET)

• No prior work experience is required, but any relevant experience is an advantage

Preferred Qualifications

• Associate's or Bachelor's degree in any field

• Prior internship or part-time experience in admin, ops, or coordination

• Familiarity with Google Workspace and Microsoft Office

Tools & Technologies

• Google Workspace (Docs, Sheets, Slides, Calendar, Drive), Microsoft Office, Zoom, Slack, Loom, Notion or Asana, basic CRM exposure

Core Competencies

• Track record of success at work or in school

• Solves problems with minimal guidance

• Anticipates teammates' needs

• Hard worker who perseveres through ambiguity

• Intellectual curiosity and resourcefulness

• Professionalism in all client-facing interactions

What We Offer

• Best salaries in the industry

• Work from anywhere permanently

• Opportunities for growth and advancement

• A fast-paced and collaborative environment

• A warm, people-first company culture

• Get paid in your currency of choice

• Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.